Once you’ve approved the invoices you want to pay, you can schedule and pay your invoices.
You can schedule to pay on the same day, a day in the future or most commonly to the end of the month according to standard payment terms.
Please note: Payments are only completed when funds are transferred into your Wallet.
Until then, the invoice stays in Awaiting funds status and no other payments can be completed until the bank transfer into your Wallet is complete.
IN THIS ARTICLE
- How to schedule and pay invoices
- Schedule and pay for end of month
- Scheduled Statuses
- Summary
How to schedule and pay invoices
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Click Ready to Schedule from the Dashboard
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On the Ready to Pay tab, you can view approved invoices grouped by supplier.
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Select the tick box at the top and click Schedule and pay
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Use the calendar to choose a date in the future.
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Follow the steps to confirm the payment amount and number of supplier payees
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Transfer funds from your bank account into your Wallet.
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Once transferred, the payment will be processed at the end of the day.
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Click All to see the Paid; Paid on platform payment status. Alternatively, you can filter for all invoices Paid on platform. Paid on platform means it was paid through SmartPay – no further action is required to complete the payment.
Schedule and pay for end of month
You can also use the calendar to schedule payment at the end of the month. The payment file will stay in “Awaiting funds” status until you transfer funds from your bank account into your Wallet.
Please Note: that if money is transferred to the Wallet, the scheduled date is disregarded and the payment will go to suppliers by the end of the business day. Transfer funds only when you are ready to pay.
Scheduled Status
Once a payment has been scheduled, there are several different statuses you might see:
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Payment scheduled – the payment for this invoice has been scheduled to be paid
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Due today - this invoice is due for payment today and you need to transfer funds to your Wallet to make a payment
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Overdue - this invoice is now overdue and you need to make a payment
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Paid - the payment for this invoice has been made.
Summary
- Use the Calendar to choose a date in the future. Payment occurs when you’ve transferred funds from your bank account into your Wallet; any payments sent before the scheduled date will be processed before the scheduled date.
- Money transferred is paid to suppliers on the same day of the transfer at the end of the day. Transfer funds only when you are ready to pay.
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